Administrative Assistant

Summary

The Summer Academy Administrative Assistant is responsible for providing clerical and administrative support for the Director of Summer Academy.  He/she maintains a strong knowledge of Summer Academy policies and procedures in an effort to ensure a high quality educational experience for all students.  Oversees and/or participates in the completion of projects and events leading up, during and after the Summer Academy session. Applications are Due by December 31st.  

Responsibilities

  • Establish and maintain organized and efficient staff and student files for Summer Academy
  • Review and prepare the Summer Academy brochure for print
  • Review website information and course descriptions
  • Respond to Summer Academy emails and phone calls
  • Assist on the lead up and opening of Summer Academy Registration
  • Assist with financial aid distribution and tuition collection
  • Contact families on the registration waiting list
  • Distribute carpool information to families
  • Complete Summer Academy contracts, background checks, payroll, voucher requests, field trip and guest speaker payments and other bills as needed
  • Provide a health list to the registered nurse
  • Assist with T-shirt distribution
  • Assist with staff meeting prep
  • Assist with Summer Academy Move-in/Move-out
  • Assist with answering phone calls and taking attendance during Summer Academy
  • Perform other duties as assigned from the Summer Academy Director

Preferred Qualifications:

  • Demonstrate high integrity
  • Pleasant, courteous and professional customer service skills
  • Demonstrate excellent written and oral communication skills
  • Demonstrate the ability to work independently as well as in a collaborative fashion
  • Demonstrate excellent organizational skills and record keeping
  • Complete tasks in a timely fashion
  • Working knowledge of Google Apps and Microsoft Office software
  • Prior experience working with Summer Academy

Additional Details

    • The Administrative Assistant is a 10 month paid consultant to Summer Academy.  Starting salary is $7500.
    • The administrative assistant will be provided with the technology and tools determined necessary to be successful.
    • Application is due December 31st
    • Interviews will take place on January 7th  

Summer Academy

Summer Academy is 3 Week, 1/2 Day Summer Education Program that has been meeting the needs of high-potential students since 1978. Through a partnership of 12 area school districts, the 2018 Session of Summer Academy will be held at Columbia Heights High School and Highland Elementary School.

Summer Academy Vision:

Our vision is to provide dynamic, relevant programming for diverse gifted learners through a committed partnership of school dist

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